Change-order proof
Keep pricing requests, revisions, approvals, and sent replies in one folder before a margin dispute starts.
Construction and procurement teams
Protect margin with a complete job record inside Outlook.
MailLedger keeps change orders, RFIs, vendor delays, and approvals in the right project folder so your team can prove what happened without rebuilding the thread from search.
Need centralized deployment? Contact for a team rollout.
Search. File. Done.
Find the right folder and file the message in two clicks.
Acme Tower
Clients / Acme / Tower Renovation
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Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Why this workflow works
Search results do not defend a change order.
When cost pressure hits, the job record matters. Search gives you fragments. MailLedger keeps every relevant message in the project folder so PMs, procurement, and leadership can open one place and see the full chronology.
Approval threads get scattered across PM, estimator, and procurement inboxes.
Vendor delay notices are easy to miss until someone asks who knew what and when.
A new PM inherits a project with partial context and starts from guesses.
What you get
One place to open, review, and trust.
Faster draws and claims
When someone asks for the paper trail, export the project ledger instead of hunting through search.
Cleaner handoffs
Share the folder with the next PM and they get the full job history without a briefing marathon.
How it works in practice
The workflow stays simple because it stays in Outlook.
Auto-file by sender, subject, and thread history
MailLedger learns the project context your team already expresses in email and folders.
Keep sent mail with the rest of the job record
Send & File closes the loop so approvals and replies stay in the same story.
Export the record when finance, legal, or ownership asks
Pro turns the folder into a PDF or CSV timeline that is ready to share outside Outlook.
Trust and control
Straight answers on security and control.
Microsoft sign-in, metadata-driven filing, Outlook-native records, and straightforward billing.
Microsoft sign-in
Users sign in through Microsoft with the scopes needed for filing and mailbox actions.
Metadata-based filing
MailLedger files from sender, recipients, subject, date, and history signals.
The record stays in Outlook
MailLedger upgrades the Outlook folders you already use instead of moving the record somewhere else.
Stripe billing
Checkout and billing run through Stripe.
Centralized deployment
IT admins can deploy MailLedger across Microsoft 365, while solo users can install it themselves.
Pricing
Start free. Keep the record in Outlook.
Every plan starts with a 14-day free trial. Card required. Cancel before renewal and pay nothing.
Starter
File email and keep replies in the Outlook folders you already use.
$5.99/month
14-day free trial. Card required.
Best for solo users, owner-led businesses, and lean teams that need a clean record without changing workflow.
- Smart filing inside Outlook
- Send & File for replies
- Fast folder search
- Outlook web and desktop
Pro
Everything in Starter, plus exports when the record needs to leave Outlook.
$15.99/month
14-day free trial. Card required.
Best for audits, disputes, client reviews, and any workflow that needs a portable record.
- Everything in Starter
- One-click PDF export
- One-click CSV export
- Shareable audit trail
Capability
Starter
Pro
Autofile conversations into Outlook folders
Included
Included
Keep sent mail in the same record
Included
Included
Fast folder lookup in Outlook
Included
Included
Portable PDF export
-
Included
Portable CSV export
-
Included
Billing runs through Stripe after your trial. Cancel anytime.
Team rollout
Need centralized deployment or billing-owner approval?
Self-serve works for individual buyers. MailLedger can also be rolled out through the Microsoft 365 admin center for larger teams and controlled deployments.