Change-order proof
Keep pricing requests, revisions, approvals, and sent replies in one folder before a margin dispute starts.
Construction and procurement teams
Protect margin with a complete job record inside Outlook.
MailLedger keeps change orders, RFIs, vendor delays, and approvals in the right project folder so your team can prove what happened without rebuilding the thread from search.
Search. File. Done.
Find the right folder and file the message in two clicks.
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Why this workflow works
Search results do not defend a change order.
When cost pressure hits, the job record matters. Search gives you fragments. MailLedger keeps every relevant message in the project folder so PMs, procurement, and leadership can open one place and see the full chronology.
Approval threads get scattered across PM, estimator, and procurement inboxes.
Vendor delay notices are easy to miss until someone asks who knew what and when.
A new PM inherits a project with partial context and starts from guesses.
One place to open, review, and trust
Faster draws and claims
When someone asks for the paper trail, export the project ledger instead of hunting through search.
Cleaner handoffs
Share the folder with the next PM and they get the full job history without a briefing marathon.
The workflow stays simple because it stays in Outlook
Auto-file by sender, subject, and thread history
MailLedger learns the project context your team already expresses in email and folders.
Keep sent mail with the rest of the job record
Send & File closes the loop so approvals and replies stay in the same story.
Export the record when finance, legal, or ownership asks
Pro turns the folder into a PDF or CSV timeline that is ready to share outside Outlook.
Trust and control
Straight answers on security
Short version: standard Microsoft sign-in, local ranking, and a record that never leaves your mailbox.
Microsoft sign-in
Users sign in through Microsoft with the scopes needed for filing and mailbox actions. Nothing more.
Ranking happens locally
Suggestions are ranked from sender, recipients, subject, folder history, and Outlook's short preview text, inside the add-in.
The record stays in Outlook
MailLedger upgrades the folders you already use. Your record never moves to someone else's database.
Stripe billing
Checkout and billing run through Stripe, never through us.
Centralized deployment
IT can deploy across Microsoft 365 from the admin center. Solo users can install it themselves.
Leave with everything
Cancel and your folders, filing, and history remain exactly where they are: in your mailbox.
Pricing
Start free, keep the record in Outlook
Every plan starts with a 14-day free trial. A card is required, and you pay nothing if you cancel before the trial ends.
Starter
File email and keep replies in the Outlook folders you already use.
$5.99per user / month
Best for solo users, owner-led businesses, and lean teams that need a clean record without changing workflow.
- Smart filing inside Outlook
- Send & File for replies
- Fast folder lookup
- Outlook web and desktop
Pro
Everything in Starter, plus exports when the record needs to leave Outlook.
$15.99per user / month
Best for audits, disputes, client reviews, and any workflow that needs a portable record.
- One-click PDF export
- One-click CSV export
- Shareable audit trail
Capability
Starter
Pro
Smart filing into Outlook folders
Keep sent mail in the same record
Fast folder lookup in Outlook
Portable PDF export
Portable CSV export
Billing runs through Stripe after your trial. Annual plans carry a 30-day money-back guarantee. Either way, cancel anytime and keep everything: the record lives in your Outlook folders.
Need centralized deployment or billing-owner approval?
Self-serve works for individual buyers. MailLedger can also be rolled out through the Microsoft 365 admin center for larger teams and controlled deployments.