Starter
File email and keep replies in the Outlook folders you already use.
$5.99per user / month
Outlook add-in for clean records
Your email is the record.
Keep it like one.
MailLedger files Outlook email into folders you already use, keeps sent mail in place, and hands you one export-ready timeline.
Search. File. Done.
Find the right folder and file the message in two clicks.
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
- Runs inside Outlook on desktop and web. Deploy per user or through the admin center.
- No new passwords. Standard Microsoft 365 permissions, revocable anytime.
- The record lives in your Outlook folders, not on our servers. Leaving costs you nothing.
Search never works when you need it
In a handoff, dispute, renewal, or closing, nobody wants search results. They want the timeline. MailLedger keeps one, per client, deal, or matter.
RE: RE: RE: lease redline
Inbox, page 4 of search
Fwd: updated rent schedule
Buried under 60 unread
signed LOI attached
Sent mail, not in the folder
tenant improvement quote v3
Somewhere in a thread
call notes from Tuesday
A colleague's mailbox
Harbor Point
- Letter of intent signedSent
- Updated rent schedule confirmed
- TI allowance quote approvedSent
- Lease redline, round two
- Executed lease distributedSent
Three moves, one habit
MailLedger adds a small panel to Outlook. Everything it does fits in three verbs.
File
Type a client, matter, job, or deal. MailLedger suggests the likely folder first and creates subfolders on the fly.
Browse
Open any folder and read the full chronology without leaving Outlook. Sent mail is already there, because Send & File captured your replies.
Export
When leadership, legal, or a client needs the thread outside Outlook, Pro generates a clean, dated chronology in one click.
The math on a cleaner record
Filing, searching, and rebuilding context are quiet costs. Priced against the ROI calculator's default assumptions, they stop being quiet.
Monthly statement
Search and filing time recovered each month0 hrs
Handoff and escalation time recovered each month0 hrs
Estimated value recovered each month$0
The workarounds, retired
Search, rules, and CRMs all try to solve email chaos. MailLedger keeps the record clean inside Outlook, with no migration and no training.
Full context
Regular email
Search results, not a timeline. Rules are easy to break.
Dedicated CRM
The record stays split unless the team logs everything.
MailLedger
One folder, one chronology.
Sent mail
Regular email
Easy to miss; sent replies land in Sent Items, not the matter folder.
Dedicated CRM
Needs sync rules, BCC habits, or manual logging.
MailLedger
Send & File keeps it together.
Handoffs
Regular email
Depends on memory. Exceptions create gaps.
Dedicated CRM
New owners still chase email outside the system.
MailLedger
Open the folder and start.
Exports
Regular email
Copy-paste at best. Not built for review.
Dedicated CRM
Strong on fields, weaker on the actual mailbox thread.
MailLedger
PDF and CSV on Pro.
Overhead
Regular email
Low structure and high mess, or constant upkeep.
Dedicated CRM
Setup, mapping, training, and admin overhead.
MailLedger
Works in Outlook on day one.
Built for email-driven work
If the record of your work lives in email, MailLedger fits the way you already run it.
Construction
Change orders, delay claims, and draws documented as one defensible job record.
Solo operators
Consultants and owner-led businesses that need clean records without extra admin.
Teams
Microsoft 365 teams that need clean handoffs and review-ready histories.
Or start from your industry: Legal, Client Services, Real Estate, Agencies.
Trust and control
Straight answers on security
Short version: standard Microsoft sign-in, local ranking, and a record that never leaves your mailbox.
Microsoft sign-in
Users sign in through Microsoft with the scopes needed for filing and mailbox actions. Nothing more.
Ranking happens locally
Suggestions are ranked from sender, recipients, subject, folder history, and Outlook's short preview text, inside the add-in.
The record stays in Outlook
MailLedger upgrades the folders you already use. Your record never moves to someone else's database.
Stripe billing
Checkout and billing run through Stripe, never through us.
Centralized deployment
IT can deploy across Microsoft 365 from the admin center. Solo users can install it themselves.
Leave with everything
Cancel and your folders, filing, and history remain exactly where they are: in your mailbox.
Pricing
Start free, keep the record in Outlook
Every plan starts with a 14-day free trial. A card is required, and you pay nothing if you cancel before the trial ends.
Pro
Everything in Starter, plus exports when the record needs to leave Outlook.
$15.99per user / month
Asked before starting
Trial terms, migration, privacy, and rollout. Everything else lives on the support page.
Yes. MailLedger works for solo professionals, owner-operators, and teams that file email by client, project, matter, deal, or account.
Start free. Roll out when you're ready.
Start a 14-day self-serve trial, or contact us for centralized deployment and billing-owner approval.