One-person clarity
Open the client, project, or admin folder and see the whole thread without reconstructing it from search.
Solo operators and owner-led businesses
Keep your record intact without building admin work for yourself.
MailLedger turns the Outlook folders you already trust into a clean working record, so one-person businesses can file faster, find answers faster, and stop relying on search or memory.
Search. File. Done.
Find the right folder and file the message in two clicks.
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Why this workflow works
When you're the whole back office, lost context is expensive.
Solo operators do not lose time because they lack inbox volume. They lose it because every approval, revision, and sent reply has to be found again under pressure. MailLedger keeps the record ready before a client, vendor, or insurer asks for it.
Client approvals and your sent replies drift across folders, flagged emails, and search results.
The details live in your head until someone asks for the exact thread six weeks later.
Exporting a clean timeline for billing, insurance, or a dispute becomes a manual rebuild.
One place to open, review, and trust
Less admin drag
Keep working in Outlook instead of maintaining a second system just to preserve context.
Cleaner proof when stakes rise
Export a PDF or CSV record when a client, carrier, or partner needs the history outside Outlook.
The workflow stays simple because it stays in Outlook
Uses the folders you already trust
MailLedger strengthens the workflow you already follow instead of asking you to build a new one.
Keeps the outgoing side of the story
Send & File matters most when you are the one who has to remember what was promised.
Lets one person retrieve the full record fast
Search once, file once, and export when the thread needs to travel.
Trust and control
Straight answers on security
Short version: standard Microsoft sign-in, local ranking, and a record that never leaves your mailbox.
Microsoft sign-in
Users sign in through Microsoft with the scopes needed for filing and mailbox actions. Nothing more.
Ranking happens locally
Suggestions are ranked from sender, recipients, subject, folder history, and Outlook's short preview text, inside the add-in.
The record stays in Outlook
MailLedger upgrades the folders you already use. Your record never moves to someone else's database.
Stripe billing
Checkout and billing run through Stripe, never through us.
Centralized deployment
IT can deploy across Microsoft 365 from the admin center. Solo users can install it themselves.
Leave with everything
Cancel and your folders, filing, and history remain exactly where they are: in your mailbox.
Pricing
Start free, keep the record in Outlook
Every plan starts with a 14-day free trial. A card is required, and you pay nothing if you cancel before the trial ends.
Starter
File email and keep replies in the Outlook folders you already use.
$5.99per user / month
Best for solo users, owner-led businesses, and lean teams that need a clean record without changing workflow.
- Smart filing inside Outlook
- Send & File for replies
- Fast folder lookup
- Outlook web and desktop
Pro
Everything in Starter, plus exports when the record needs to leave Outlook.
$15.99per user / month
Best for audits, disputes, client reviews, and any workflow that needs a portable record.
- One-click PDF export
- One-click CSV export
- Shareable audit trail
Capability
Starter
Pro
Smart filing into Outlook folders
Keep sent mail in the same record
Fast folder lookup in Outlook
Portable PDF export
Portable CSV export
Billing runs through Stripe after your trial. Annual plans carry a 30-day money-back guarantee. Either way, cancel anytime and keep everything: the record lives in your Outlook folders.
Need centralized deployment or billing-owner approval?
Self-serve works for individual buyers. MailLedger can also be rolled out through the Microsoft 365 admin center for larger teams and controlled deployments.