One-person clarity
Open the client, project, or admin folder and see the whole thread without reconstructing it from search.
Solo operators and owner-led businesses
Keep your record intact without building admin work for yourself.
MailLedger turns the Outlook folders you already trust into a clean working record, so one-person businesses can file faster, find answers faster, and stop relying on search or memory.
Need centralized deployment? Contact for a team rollout.
Search. File. Done.
Find the right folder and file the message in two clicks.
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Acme Tower
Clients / Acme / Tower Renovation
Smart Suggestions
Recent
Harbor Point
Clients / Harbor Point / Leasing
West End Legal
Matters / West End / Discovery
June Renewal
Accounts / Northstar / Renewals
AI Enabled
Why this workflow works
When you're the whole back office, lost context is expensive.
Solo operators do not lose time because they lack inbox volume. They lose it because every approval, revision, and sent reply has to be found again under pressure. MailLedger keeps the record ready before a client, vendor, or insurer asks for it.
Client approvals and your sent replies drift across folders, flagged emails, and search results.
The details live in your head until someone asks for the exact thread six weeks later.
Exporting a clean timeline for billing, insurance, or a dispute becomes a manual rebuild.
What you get
One place to open, review, and trust.
Less admin drag
Keep working in Outlook instead of maintaining a second system just to preserve context.
Cleaner proof when stakes rise
Export a PDF or CSV record when a client, carrier, or partner needs the history outside Outlook.
How it works in practice
The workflow stays simple because it stays in Outlook.
Uses the folders you already trust
MailLedger strengthens the workflow you already follow instead of asking you to build a new one.
Keeps the outgoing side of the story
Send & File matters most when you are the one who has to remember what was promised.
Lets one person retrieve the full record fast
Search once, file once, and export when the thread needs to travel.
Trust and control
Straight answers on security and control.
Microsoft sign-in, metadata-driven filing, Outlook-native records, and straightforward billing.
Microsoft sign-in
Users sign in through Microsoft with the scopes needed for filing and mailbox actions.
Metadata-based filing
MailLedger files from sender, recipients, subject, date, and history signals.
The record stays in Outlook
MailLedger upgrades the Outlook folders you already use instead of moving the record somewhere else.
Stripe billing
Checkout and billing run through Stripe.
Centralized deployment
IT admins can deploy MailLedger across Microsoft 365, while solo users can install it themselves.
Pricing
Start free. Keep the record in Outlook.
Every plan starts with a 14-day free trial. Card required. Cancel before renewal and pay nothing.
Starter
File email and keep replies in the Outlook folders you already use.
$5.99/month
14-day free trial. Card required.
Best for solo users, owner-led businesses, and lean teams that need a clean record without changing workflow.
- Smart filing inside Outlook
- Send & File for replies
- Fast folder search
- Outlook web and desktop
Pro
Everything in Starter, plus exports when the record needs to leave Outlook.
$15.99/month
14-day free trial. Card required.
Best for audits, disputes, client reviews, and any workflow that needs a portable record.
- Everything in Starter
- One-click PDF export
- One-click CSV export
- Shareable audit trail
Capability
Starter
Pro
Autofile conversations into Outlook folders
Included
Included
Keep sent mail in the same record
Included
Included
Fast folder lookup in Outlook
Included
Included
Portable PDF export
-
Included
Portable CSV export
-
Included
Billing runs through Stripe after your trial. Cancel anytime.
Team rollout
Need centralized deployment or billing-owner approval?
Self-serve works for individual buyers. MailLedger can also be rolled out through the Microsoft 365 admin center for larger teams and controlled deployments.